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ADMINISTRATIVE ASSISTANT JOB DESCRIPTION
Phoenix, AZ
Administrative Assistant will provide administrative support to Area Managers and local employees. Duties include general clerical, receptionist and project work as needed.
Primary Responsibilities
- Enter new applications of new hires and provide orientation/on-boarding procedures including all company policies.
- Perform all duties of day/night time payroll and submit it in a timely manner
- Ensure all fixed punches are fixed and perform manual payroll for no clock employees.
- Work on pay days and distribute paychecks to all properties.
- Answer incoming calls and take messages during office hours for Area Manager.
- Available to call and receive calls from all managers and employees, during office hours.
- Uphold a professional image of the companies by responding quickly to requests, communicated issues at contracted properties to area manager, and communicating professionally to all customers and employees.
- Work with Human Resources and contracted properties in a timely manner to report and resolve any incident report.
- Follow up on all new hire paperwork during office hours.
- Maintain local management files on employees. Update their personnel file as needed.
- Follow up with incident reports making Doctor’s appointments for employees and translating if needed.
- Make and send the expense reports monthly
- Translate the security training for employees to obtain the badge at the airport and make sure the employees understand the safety and security policies.
- Translate for all employee issues and requests by properties.
- Sign for and distribute UPS, USPS, and FEDEX packages accordingly.
- Be the Liaison to the home office for any administrative items, supply orders, HR communications, payroll needs, etc.
- Any assigned office projects for Area Manager as needed.Maintain set working hours weekly, with some flexibility to work extra hours occasionally.
- Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing, etc.
- Meet and greet potential candidates and visitors.
- Other basic office duties as assigned.
Knowledge and Skills Requirements
Basic reading, writing and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
Knowledge of Microsoft Office, Outlook and Excel preferred. Intermediate typing skills needed.
Bilingual - Ability to read, write, and speak Spanish and English.
A valid driver license is required.
Office hours: 8:30 am to 5:30 pm with 30 minutes for lunch.