Phoenix, AZ

Administrative Assistant will provide administrative support to Area Managers and local employees.  Duties include general clerical, receptionist and project work as needed. 

Primary Responsibilities

  • Enter new applications of new hires and provide orientation/on-boarding procedures including all company policies.
  • Perform all duties of day/night time payroll and submit it in a timely manner
  • Ensure all fixed punches are fixed and perform manual payroll for no clock employees.
  • Work on pay days and distribute paychecks to all properties.
  • Answer incoming calls and take messages during office hours for Area Manager. 
  • Available to call and receive calls from all managers and employees, during office hours.
  • Uphold a professional image of the companies by responding quickly to requests, communicated issues at contracted properties to area manager, and communicating professionally to all customers and employees.
  • Work with Human Resources and contracted properties in a timely manner to report and resolve any incident report.
  • Follow up on all new hire paperwork during office hours. 
  • Maintain local management files on employees. Update their personnel file as needed.
  • Follow up with incident reports making Doctor’s appointments for employees and translating if needed.
  • Make and send the expense reports monthly
  • Translate the security training for employees to obtain the badge at the airport and make sure the employees understand the safety and security policies.
  • Translate for all employee issues and requests by properties.
  • Sign for and distribute UPS, USPS, and FEDEX packages accordingly.
  • Be the Liaison to the home office for any administrative items, supply orders, HR communications, payroll needs, etc.
  • Any assigned office projects for Area Manager as needed.Maintain set working hours weekly, with some flexibility to work extra hours occasionally.
  • Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing, etc.
  • Meet and greet potential candidates and visitors.
  • Other basic office duties as assigned. 

Knowledge and Skills Requirements

Basic reading, writing and arithmetic skills required.   This is normally acquired through a high school diploma or equivalent.

Knowledge of Microsoft Office, Outlook and Excel preferred.  Intermediate typing skills needed.

Bilingual - Ability to read, write, and speak Spanish and English.

A valid driver license is required.   

Office hours: 8:30 am to 5:30 pm with 30 minutes for lunch.